Submission Guidelines

Submission for oral presentations is now closed but you can still submit abstracts for posters until 01-Oct-2026. The ADASS XXXVI Abstract Submission is available here! NOTE: The link will take you to the ADASS Pretalx website.

Key Dates for Abstract Submissions

15-June-2026: Abstract submission opens
01-Aug-2026: Oral and Tutorial contribution abstract submission deadline
15-Sept-2026: BoF abstract submission deadline
21-Sep-2026: Demo Booth applications deadline
01-Oct-2026: Poster abstract submission deadline
30-Oct-2026: Deadline for draft proceedings submissions
01-Nov-2026 to 05-Nov-2026: Conference Dates
20-Nov-2026: Final proceedings submissions deadline

Conference Session Formats

The conference will include a variety of themed sessions broadly introduced by keynote speakers. In addition, there will be workshops on the first day and BoF sessions.

Submission Guidelines

The conference POC encourage a broad range of submissions, loosely aligned with one of the proposed themes below. In the submission form, you will be asked about the most appropriate theme for your submission, but there is also the 'other' option (Theme 8). Whether you have extensive experience with astronomical software or are new to this community, your insights and perspectives are valuable. Abstracts and contributions are welcome in English.

The abstract submission system also allows to submit proposals for BoFs, tutorials and demo tables. There will be limited space for tutorials and demo tables, thus make sure to submit your proposal early.

Poster Submissions

1) The poster should be prepared in A1 portrait format (maximum).
2) We will provide material to fix the posters to the boards.
3) Please upload a PDF version of the poster to Pretalx. We are planning to generate a QR-code pointing to the uploaded poster. That code will be displayed on the assigned poster board along with the contribution ID.
4) The contribution ID will be assigned during the next days and also communicated to you.

If you don't want to carry your poster around the globe you can order a print via UWA's Uniprint website.

https://printerface.uniprint.uwa.edu.au/shop/4508-Printing-Row/15018-Large-Format-Posters-and-Prints

The posters can be picked up at the Uniprint shop in the Guild Village but you can also add a note for delivery to be at Uniclub – M800 where the conference is held.

Themes

The themes below were selected by the ADASS POC based on proposals from the community. Some of the themes have been created by merging multiple proposed smaller themes. You want to present something that does not seem to fit: The last theme is for you!

1. AI as a tool for data discovery and data management.

2. AI as a tool for scientific discovery.

3. AI as a tool for software engineering.

Description: Artificial intelligence is increasingly embedded across the software development lifecycle, from code generation and optimisation to testing, validation, and maintenance. How do we effectively integrate AI into astronomy software engineering without compromising correctness, reproducibility, and long-term maintainability? What practices ensure that AI-assisted development produces robust, auditable, and scientifically trustworthy software, particularly in data-intensive and high-performance environments?

4. Building and operating science platforms and workflows in the petabyte era.

Description: Modern astronomy operates at scales where data volumes, computational demands, and operational complexity fundamentally reshape how science is conducted. How do we design, deploy, and sustain platforms that bring computation to the data while remaining efficient, cost-aware, and accessible to diverse user communities? What architectural patterns, workflow abstractions, and infrastructure strategies enable scalable, reproducible science in an environment of rapidly growing datasets and evolving hardware constraints?

5. Usability, accessibility and security in astronomy software.

6. The art of collaboration in astronomy software development.

7. Global data management and lifecycle in the exascale era.

Description: In the face of observatories collecting hundreds to thousands of petabytes of data during their lifetime we need to seriously consider questions about the use and usefulness of the collected data and the relative (financial) priority of the data archives compared with telescope construction, operations and upgrades. Will more telescopes work with a capped archive budget/capacity and thus need to delete data? How do we technically implement something like this, without sacrificing governance rules and scientific reproducibility?

8. Topical Computing, Software and Algorithms

How to Submit

To submit your proposal, please visit the ADASS26 Pretalx site and follow the instructions there.

Do not worry about submitting a final version yet - you can come back and edit your submission!

Proceedings submission details will be published soon here as well.